Saving presentation slides as pictures

Follow these steps to save every slide separately as a picture from a completed presentation—a great way to alleviate any font issues when presenting. Although you will lose any animation or transitions as the files will become static files, this is a great way to use slides as images within other design or print media. Proceed as follows:

  1. Open the presentation that contains slides you wish to save as pictures. For this exercise, we will use the presentation called SafestSolution_Benefits.pptx. 
  2. Select File | Save As….
  3. In the Save As... dialog box, choose a location to save your presentation as pictures.
  4. Change the Save as type: option to save in a picture format such as Graphics Interchange Format (GIF) or Portable Network Graphic (PNG) format.
  5. Change the name of the file (if you prefer).
  1. The name you specify in the File name: text area will become the folder in which all the slide pictures will save individually, as illustrated in the following screenshot:

  1. Click on Save.
  2. A dialog box will appear in the presentation, asking whether you would like to save every slide or just the current selected slide in the presentation, as illustrated in the following screenshot:

  1. Choose All Slides for this example.
  1. When the presentation has completed saving the pictures, a dialog box will pop up, indicating the location the pictures have been saved to. Click on OK to return to the presentation. Your screen should now look like this:

  1. Use This PC to view the results of the save, and navigate to the folder, as shown in the preceding screenshot.

We can also save a presentation in a PDF format, which prohibits editing and has a smaller file size, but is still able to be shared and viewable. The Save as PDF option is perfect for this purpose. You don't need additional software to achieve this with the new Office 2019 applications, and the document format is retained when viewing online or in printed form. It is also useful to save presentations in this format when you need to visit a printing company as it is a widely used format and compatibility is not an issue. Once you save as a PDF document, you cannot reverse this unless you use additional software. To view a PDF file, you must have a reader installed on your computer. A typical example of this is Acrobat Reader, which is available free from http://www.adobe.com/products/acrobat/.

The Save to PDF option is also available on the Backstage view. Use the File tab to access the Backstage view, choose Save as Adobe PDF, as well as the Export facility located on the File tab options.
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