Adjusting print settings

Let's have a look at the presentation print and slide options available in PowerPoint 2019, as follows:

1. To access the Print Settings, click on the File tab to access the Backstage view and select Print from the menu, as illustrated in the following screenshot:

2. Under the Settings heading, click to choose a printer from the drop-down list provided. Printer properties are accessible just underneath the Printer list, and options therein will differ depending on the printer type selected. The list can be seen in the following screenshot:

3. Just to the right of the Print icon, you will notice the Copies: spin button, which allows the user to specify the number of sets of slides to print, as illustrated in the following screenshot:

4. Often, you would use the Collate option with the Copies: option. If printing multiple copies of the same presentation, you might want to collate them so that the printout is in sets or prints the number of copies of slide 1, then the number of copies of slide 2, and so on. This option is illustrated in the following screenshot:

5. From the Settings option, you can choose the following printing options. The default is set to the Print All Slides option for the presentation, as illustrated in the following screenshot:

6. If you click on the Full Page Slides option, you get will access to other options allowing the printing of Notes Pages, Outline, and Handouts. The Handouts option offers many methods of placing slides onto a page. At the bottom of the list, you will find options to add a frame around each slide, scale the slides to fit the paper, print in high quality, print comments, or print ink drawings, as illustrated in the following screenshot:

7. To print back to back (both sides of the paper), click on the Print One Sided drop-down list, and select Print on Both Sides. There are also options relating to flipping the page the long or short edge of the paper, as illustrated in the following screenshot:

8. To print the slides in Grayscale, click to choose the Color drop-down list, as illustrated in the following screenshot:

9. Click on the Header and Footer option to make final changes to these areas before you print the presentation, as illustrated in the following screenshot:

10. Click on Apply to add the changes to the current slide or Apply to All to make the changes to the entire presentation.