Administration menu

The administration menu, or admin menu, is typically only seen by users with the administrator role. Like any other Drupal menu, the entries displayed on it depend on the role of the user and the permissions assigned to that role. For example, someone with the role of editor might not see the choice for Extend, since that is associated with site administration. 

The Manage link acts as a toggle that alternately shows or hides the row below it that contains links to the major administrative management pages.

The Shortcuts link replaces the administrative management links with links that the current user has added as bookmarks. For example, if by clicking links on successive pages you reach a page five clicks later, rather than doing that every time you want to go to that page, you can add it as a shortcut.

The final link in that row is one for the current user's account, which leads to the user page. The user page has tabs through which the user's account settings, including password, can be managed, as well as any shortcuts the user has added. Depending on the site and how it has been customized, this is often the page from which a user can reach the user profile and edit those fields. The fields and an explanation of them is as follows:

• Content leads to the content administration page on which content titles are listed and content can be managed. This will be covered more in Chapter 4, Creating and Editing Content.
• Structure leads to a further menu from which various site structures can be managed. Those of interest to content editors include content types and taxonomies, which are discussed in Chapter 2, Structuring Content Types.
• Appearance is where the installed site themes are listed and where they can be configured. A theme is a collection of files and settings that control the appearance of the site's pages. There are typically two themes that are applied to a site: the theme that visitors see, and the theme used for administrators accessing the site's backend.
• Extend leads to the module management section. Modules are add-ons for Drupal that provide additional functionality (see Chapter 5, Making Drupal Even More Useful). Here, modules can be installed and uninstalled.
• Configuration displays a menu of pages that serve as the primary administration portal, where many site settings are configured, such as the name of the site, which you provided during the install process. Here is a list of the various categories of settings, bearing in mind that the options presented are dependent on the user role:
  • Account settings: How user registration and account cancellation are handled, the content of system generated messages to users, whether a contact form is made available, and the role associated with site administrators.
  • Text Format and Editors: The restrictions on what content can contain (such as HTML tags) and which features the content editing tool provides to each user role (for example, you may not want someone who isn't an editor to be able to add links).
  • Maintenance Mode: The ability to set the site to prevent user login during maintenance activities.
  • Configuration Synchronization: The tool for importing or exporting the site configuration settings so that they can be transferred to or from another system.
  • Search Pages: For configuring site search, indexing settings, search logging, and adding site search pages
  • URL Aliases: For creating an alias for a specific page so that the default Drupal URL such as mysite.com/node/22 could be something more user friendly, such as mysite.com/using-drupal. I discuss an even better approach in Chapter 5, Making Drupal Even More Useful.
  • RSS Publishing: Configuration settings to provide a content feed from your site. We'll look at creating a selective RSS content feed in Chapter 7, Feeding the Masses – RSS.
  • Basic Site Settings: Where the initial settings of site name, email address, and others can be changed.
  • Cron: Drupal performs certain tasks in the background, meaning not via the browser, at defined intervals throughout the day. The interval can be configured here and an ad hoc request to run cron can be made.
  • Shortcuts: As mentioned earlier, shortcuts allow you to place Drupal destinations on a task bar so that they can be reached with one click, and groups of them, such as those that apply to a singular purpose, can be managed here.
  • Filesystem: Assets such as images, PDFs, and media files are kept in the web server's filesystem, and here is where their location is managed.
  • Image Styles: Different configurations can be created that you can apply to uploaded images when the image is requested by the browser, depending on the context for their use, such as a cropped thumbnail for use in a list of items, or a full-sized version for use in a full page display of the content. An example of the use of an image style will be shown in Chapter 7, Feeding the Masses – RSS.
  • Image Toolkit: If more than one system library for manipulating images (by the image style) is present, the selection of which to use can be made here.
  • Regional Settings: For changing the locale and timezone settings that were selected or left unchanged during the installation process.
  • Date and Time Formats: For setting the site default on how to display the date and time, an example of which is Monday, December 15, 2020 or Mon, 12/15/20.

As modules are added, the list of configuration pages shown in this section can grow:

• People is where user accounts, user roles, and user permissions are maintained, created, or in the case only of users and roles, removed. We will cover this in Chapter 3, Managing Users.
• Reports provide administrative reporting such as a site status report, as well as a report that shows the top search terms used on the site. Add-on modules can add further reports, as can Views, which we will use to add a report in Chapter 8, Welcome Home!
• Help provides getting-started tips, additional information about add-on modules that have help text associated with them, and other information.